Privacy statement Vétérinaires Sans Frontières Netherlands

Vétérinaires Sans Frontières Netherlands takes great care to ensure the security and careful processing of your personal data. We adhere to the conditions set in the European privacy law, better known as the “General Data Protection Regulation” (GDPR). If you have any questions after reading the information below, please contact the coordinator at coordinator@dierenartsenzondergrenzen.nl. Sarah Farrand is a data protection officer at Vétérinaires Sans Frontières Netherlands.

For what purpose does Vétérinaires Sans Frontières Netherlands process your data?
Vétérinaires Sans Frontières Netherlands processes your (personal) data for the following purposes:

  • Sending service related messages
  • Fundraising
  • Processing the payment when you make a donation
  • Releasing Capita Selecta points (for Veterinary Medicine students)
  • Information is collected and used for Vaccinate 4 Africa to liaise with participating practices, send promotional materials, and alert pet owners of practices participation.

What information do we collect?
Personal data
When someone registers as a donor of Vétérinaires Sans Frontières Netherlands, at least the following personal data must be provided:

  • Name
  • E-mail address
  • Address
  • Account number / IBAN)

This information is used for our donor administration and for collecting the donation.
In addition, there is an option to be informed about Vétérinaires Sans Frontières Netherlands by means of a digital newsletter. In that case, the above data will also be used for sending the newsletter.

Registration activities
When someone is present at an activity organized by Vétérinaires Sans Frontières Netherlands, (some of) the aforementioned data are collected. The name and initials, the year of commencement of the Veterinary Medicine study, the date of birth, and the student card number are noted. This is firstly for the overview of the number of donors who have come and secondly for the awarding of the Capita Selecta points. These are points that students of Veterinary Medicine can collect to obtain a certificate, which makes it clear that they have been active outside the study.

For the Vaccinate 4 Africa campaign, the following data is collected: practice name, contact person, email address, telephone number, practice address, number of branches.

Who has access to your data?
Vétérinaires Sans Frontières Netherlands
Vétérinaires Sans Frontières Netherlands has access to all personal data entered to keep a good overview of the donors, to execute collections, to approach people for committees, to register people for activities, and to send service-related messages.

Committees
Committees under Vétérinaires Sans Frontières Netherlands can access necessary data upon request and with the approval of Vétérinaires Sans Frontières Netherlands.

Mailchimp
Vétérinaires Sans Frontières Netherlands uses “Mailchimp” to send the newsletter and other emails. In addition, Vétérinaires Sans Frontières Netherlands imports the e-mail addresses in Mailchimp to keep the data up-to-date.

Website
Occasionally photos of activities are posted on the website of Vétérinaires Sans Frontières Netherlands. These photos can be viewed by anyone who visits the site. If you have any objections about a posted photo, please contact coordinator@dierenartsenzondergrenzen.nl. We take the protection of your data very seriously. Our site is hosted at bHosted and uses a reliable SSL certificate from Let’s encrypt.

Google
Vétérinaires Sans Frontières Netherlands uses Google (G-mail) to send e-mails.

Social media
Vétérinaires Sans Frontières Netherlands uses the following social media: Facebook, Instagram, and Linked-In. These are used to promote activities and other news. All Facebook users can be invited to events. Participation in these media is entirely voluntary.

Websites of third parties
www.dierenartsenzondergrenzen.nl may contain links to third-party websites that may have different privacy policies. We are not responsible for the activities and practices that take place on these websites. We encourage you to read the privacy statements of the concerned sites.

How long do we keep your data?
When a donor unsubscribes, all data from the former donor will be kept, unless the former donor objects. We can use this information to invite the former donor to the activities of Vétérinaires Sans Frontières Netherlands in the future.

What are your rights?
Vétérinaires Sans Frontières Netherlands only processes your personal data on the basis of your permission. By actively agreeing to the processing of personal data when registering, you consent to the processing of your personal data by Vétérinaires Sans Frontières Netherlands as described in this privacy statement. Of course, you can always withdraw your consent. We will then delete your data.

Inspection of your data
You have the right to inspect your personal data. You can request from us which personal data you have registered and for what purposes this data is used. Requests can be made by sending an email to coordinator@dierenartsenzondergrenzen.nl.

Rectification of your data
You have the right to have your personal data corrected if it appears that our registration is no longer correct. This also applies if the data needs to be supplemented or modified. Rectification can be done by emailing coordinator@dierartsen Zondergrenzen.nl.

Right to be forgotten
According to the new GDPR, every person has the right to be forgotten. You have the right to have your personal data removed from our systems. Your possible donorship will be ended immediately unless there are still open payments from you.

Right to object
You have the right to object to the processing of your personal data. We will deal with your objection, provide you with substantiation, and will answer you as soon as possible.

Right to data transfer
You have the right to transfer your personal data. We can make your personal data available so that you can reuse it.

Questions?
If you have any questions or comments about our privacy statement, please contact coordinator@dierenartsenzondergrenzen.nl. You can also contact us with questions about access, rectification, objection, and deletion of your data.

Changes
Vétérinaires Sans Frontières Netherlands can make changes to this privacy statement. Therefore, we advise you to periodically check this privacy statement for any changes.